IPDR - Donkey Hides Trade Monitor

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Bulk Upload Cases

Instructions

• Use the provided Excel template format
• Required columns: Case Type, Latitude, Longitude
• Date format: DD/MM/YYYY (e.g., 24/05/2026)
• Supported file types: .xlsx, .xls
• Maximum file size: 50MB

Upload Excel File *

Select an Excel file with case data

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Add New Case

Case Number: Will be automatically generated as DHT/YYYY/MM/XXXX

Case Type *

Number of Donkeys *

Date Occurred *

Name of Person Reporting *

Latitude *

Longitude *

Location Name *

Description

Status

Date Reported

Leave blank to use today's date

Evidence Photos (Optional)

Upload up to 2 photos as evidence. Photos will be included in the PDF report.

Photo 1

Photo 2

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Register ADOK Member

Member Name *

Gender *

ID Number *

Phone Number *

Alternative Phone

Location *

Sub-County *

Number of Donkeys *

Latitude

Longitude

Photos (Optional - Maximum 2)

Photo 1

Photo 2

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Bulk Upload Members

Instructions:

Download the template spreadsheet below
Fill in member details (all fields are optional)
Upload the completed spreadsheet
Members will appear on the map if coordinates are provided

Step 1: Download Template

Template columns: FULL NAMES, GENDER, ID NUMBER, PHONE NUMBER, LOCATION, NO OF DONKEYS OWNED, COORDINATES, SUBCOUNTY

Step 2: Upload Completed Spreadsheet

Accepted formats: Excel (.xlsx, .xls) or CSV (.csv)

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Add Welfare Assessment

Donkey ID *

Must be registered in ADOK Registry

Condition Score * (1-5)

Health Status *

Shelter Quality

Feeding Status

Water Access

Working Hours/Day

Recommendations

Photos (Optional - Maximum 2)

Photo 1

Photo 2

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Add Veterinary Service

Veterinary Officer Name *

Number of Donkeys Treated *

Date Activity Occurred *

Type of Treatment *

Brief Narration *

Amount to be Paid (KES) *

Recommendations

Photos (Optional - Maximum 2)

Photo 1

Photo 2

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Add Donkey Photo to Gallery

Upload clear photos showing distinctive body marks, coat patterns, and facial features for accurate matching

Donkey ID *

Donkey Name

Age (years)

Gender

Color/Coat Pattern

Distinctive Features

Owner Name

Owner Phone Number

Owner ID Number

Location

Latitude

Longitude

Primary Photo * (Required for matching)

For bulk upload, use the "Bulk Upload" button in the Photo Gallery tab

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Bulk Upload Donkey Photos

Upload multiple photos at once. Each photo will be added as a separate gallery entry. You can edit details individually after upload.

Select Multiple Photos

Drag and drop files or click to browse

Supported: JPG, PNG, JPEG (Max 5MB per photo)

Common Details (Optional - Applied to all photos)

Owner Name

Location

Individual donkey IDs and names will be auto-generated. You can edit them later.

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Log New Call

Call Date *

Call Time *

Anonymous Caller

Caller Name *

Caller Contact

Caller Location *

Latitude

Longitude

Call Type *

Incident Category

Description of the Case *

Action Taken

Referral Made

Follow-up Status *

Linkage (Optional)

Linked Project

Linked Activity

Linked Beneficiary

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Bulk Upload Call Records

Upload Instructions

📥 Option 1: Download Template

Download Excel Template (with examples)

Template includes 3 sample rows showing the correct format

📋 Required Column Headings (11 columns):

1. Call ID	Unique call identifier
2. Call Direction	INBOUND or OUTBOUND
3. Caller	Phone number
4. Caller Name	Name of caller
5. Call Date	Date or Date-Time format
6. Call Minute	Duration in minutes
7. Caller Location(Coordinates)	lat,lng format
8. Call Reason	Reason for call
9. Description of the Case	Detailed description
10. Action Taken	Actions taken
11. Case Status	Open/In Progress/Resolved

📅 Call Date Format (Flexible):

• Date only: 2026-05-24

• Date-Time: 2026-05-24 10:22:46

📊 Analytics use date part only (2026-05-24)

📍 Example Coordinates: 3.819599,35.089614

Calls with valid coordinates will show as orange phone icons on the dashboard map

Select Excel File (.xlsx, .xls, .csv)

Maximum file size: 50MB

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Add Activity

Event Type *

Event Date *

Topic/Theme *

Location *

Latitude

Longitude

Participants Information

Total Participants

Male Participants

Female Participants

Youth Participants

Adult Participants

Elderly Participants

Facilitators

Participant List Upload

Upload attendance list (PDF, Excel, Word, or Image)

Activity Photos (Up to 4)

Photo 1

Photo 2

Photo 3

Photo 4

Key Outcomes

Action Points

Donkey Hides Trade Monitor

Cases & Members Map

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System Summary Report

Cases Trend (Last 12 Months)

Call Centre Cases by Status

Donkeys Reached by Month

Call Centre Trends (Last 12 Months)

Video Library

The Word

Case Reporting

Welfare Assessment Records

Register Members

Veterinary Services

Search Donkey by ID

Donkey Photo Gallery

AI Photo Matching System

Upload Donkey Photo for Matching

Photo Preview

Matching Results

Call Centre Management

Export Call Records

Call Locations Map

Activity Monitor

Activity Locations Map

System Users

Cases & Members Map

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0

0

0

System Summary Report

Cases Trend (Last 12 Months)

Call Centre Cases by Status

Donkeys Reached by Month

Call Centre Trends (Last 12 Months)

Video Library

The Word

Case Reporting

Welfare Assessment Records

Register Members

Veterinary Services

Search Donkey by ID

Donkey Photo Gallery

AI Photo Matching System

Upload Donkey Photo for Matching

Photo Preview

Matching Results

Call Centre Management

Export Call Records

Call Locations Map

Activity Monitor

Activity Locations Map

System Users

Bulk Upload Cases

Instructions

Add Video

Add New Case

Evidence Photos (Optional)

Register ADOK Member

Photos (Optional - Maximum 2)

Bulk Upload Members

Step 1: Download Template

Step 2: Upload Completed Spreadsheet

Preview:

Add Welfare Assessment

Photos (Optional - Maximum 2)

Add Veterinary Service

Photos (Optional - Maximum 2)

Add Donkey Photo to Gallery

Primary Photo * (Required for matching)

Bulk Upload Donkey Photos

Select Multiple Photos

Selected Photos (0)

Common Details (Optional - Applied to all photos)

Log New Call

Linkage (Optional)

Bulk Upload Call Records

Upload Instructions

Add New User

Add Activity

Participants Information

Activity Photos (Up to 4)